PRIVACY AND DATA PROTECTION POLICY
1. A brief overview of our policy
Our company (henceforth referred to as the “Company”) provides private security services. The company is based in Athens (Christou Lada 5-7, postcode: 10561) and has a web page (https://www.group1.gr/) through which it promotes the services it provides and maintains a communication form (henceforth referred to as the “Website”).
The term Personal Data encompasses any piece of information which may lead to the identification of a natural person (e.g. a name, an identity card number, etc.) (henceforth referred to as “Personal Data”). Our Company processes (i.e. collects, stores and uses) non-sensitive Personal Data, which you have voluntarily imparted or are going to impart, solely for the provision of its services and for the promotion of the (new) services it delivers. Your explicit consent is required for the collection, storage, transfer and use of your Personal Data.
The Company guarantees that your Personal Data are securely stored and that they are not forwarded to third parties. At any given time, you have the right to inquire about and have access to your Personal Data, to update and/or correct them, to request their partial or complete deletion, to restrict processing in general or for commercial purposes and to withdraw your consent at any time via a statement addressed to the Company.
If you do not endorse the conditions of personal data protection stipulated herein, you ought not to use the Company’s services. You are not obliged to impart the personal information which is requested, but if you choose to omit this action, in many cases we will not be able to do business with you and/or provide you with our services.
In addition, it outlines some of the security measures taken by the Company in order to protect the confidentiality of the data and it offers certain guarantees regarding personal data categories and types of processing that the company has chosen not to employ.
3. The Company’s commitments
The Company considers that protecting the privacy and data of its clients is of the utmost importance and is therefore committed to providing all clients with personalised services which fulfil their requirements while safeguarding their privacy.
The Company collects and uses information on the individuals with whom it does business in order to operate and perform its activities. These individuals may include the general public, former, current or future employees, clients, suppliers and people who use our services. The Personal Data in question are handled and treated in an appropriate and lawful manner, regardless of the method utitlised to collect, record and use them, whether in printed form or recorded on a computer or on other media.
Keep in mind that you have the right to withdraw your consent at any time by means of a statement addressed to the Company either via mail (Christou Lada 5-7, postcode: 10561) or via email (GROUP1SEC@GMAIL.COM).
|ΙΙ. Collecting and Processing Personal Data||The Company processes (collects, transfers, stores and uses) your Personal Data, which you voluntarily impart when the Company provides private security services to you, when you contact us in order to secure our services for yourselves or for a third party, when you fill in the electronic form available on the Company’s web page (https://www.group1.gr) or when you email us in order to gain information or to use our services.
The Company is likely to collect, store and use the following Personal Data:
The Company neither collects nor gains access to special categories of sensitive personal information of its clients, such as data that reveal one’s racial or national origin, political beliefs or participation in trades unions, religious beliefs, sexual orientation and sex life, as well as genetic data, health information and data regarding criminal convictions and offences.
The Client must not divulge such information relating to their person or to third parties. Should a Client divulge such information to the Company, it will be erased as soon as it comes to our attention. The Company is not accountable to clients or third parties for the provision and/or processing of sensitive information which is due to actions or omissions of clients in contravention of the above-mentioned obligation.
In addition, the Company neither collects nor processes the personal data of minors, unless there is a specific reason (e.g. a life and health insurance policy for its employees and their family members), in which case it will contact the child’s parent or guardian and secure their consent before proceeding.
|IΙΙ. The purpose of Personal Data use||The Company collects, uses and stores your personal Data for the following reasons:
Ø Provision of services/ fulfilment of a contract: The Company uses your Personal Data in order to provide personalised information and to fulfil Contracts it has entered into with you (e.g. contracts with Clients, employees, associates, suppliers, etc.).
Ø Transactions: The Company may use your personal data in order to conduct transactions with you, such as payments, etc.
Ø Promotion/ Information: The Company promotes and provides information on its (new) services and offers, mainly via its Website or by sending you special informational forms and/or brochures in print or as email messages.
Ø Legal use: The Company may collect, store, divulge and process your personal information when this is required by the General Data Protection Regulation and/or by law or when it is necessary in order to protect or defend its interests and your own.
|ΙV. Personal Data Transfer||Access to your Personal Data is granted exclusively to authorised employees and associates of the Company within the bounds of their responsibilities to allow the correct execution and fulfilment of the purposes of the use, collection and storage of these data, as stipulated herein.
The Company neither transfers nor discloses your Personal Data to any third party (legal entity or natural person), unless this is required by domestic legislation or by the Judicial Authorities.
|V. Personal Data Protection||The Company has taken the appropriate legal, operational and technical measures to protect your Personal Data against loss, misuse, tampering, alteration, unauthorised dissemination or access, as well as illegal processing and use. Our security measures are regularly reviewed and reformed with the aid of the latest technological advances.|
|VI. Personal Data Retention Period||The Company retains your Personal Data for as long as it deems necessary to fulfill the purpose for which they were collected, that is to say any length of time necessary for the provision of its services and/or the fulfilment of its business goals, as well as for legal purposes in accordance with applicable laws.|
|VIII. Internet/ Website Use||If you contact the Company via the Internet, we may occasionally email you regarding our services and products, provided we have obtained your consent to do so.
The Company’s website (https://www.group1.gr) does not keep records of data pertaining to its visitors. In addition, cookies (i.e. small text files usually stored in the visitor’s browser while they are browsing a website to record their activity) are not part of our policy regarding contact with visitors.
Contact via our web page: If a user contacts us via the contact form or in any other way, the provision of their personal data is voluntary and exclusively of their own volition. We will process these data only to the extent that it is necessary for communication purposes.
Special Categories of Data: You are kindly requested not to disclose sensitive personal information by email or via our website. The processing of personal data of this category does not serve the above-mentioned purpose of processing in any way.
|ΙΧ. Receiving a CV
X. Your Rights as Data Subjects and How to Exercise them
|The data mentioned in the CV, the job application and accompanying documents are collected by the Company directly and only from the applicant, as they are indispensable for assessing his or her suitability for the post. Moreover, by voluntarily submitting or sending the personal data contained in the above-mentioned CV and accompanying documents, the applicant consents to the collection, storage, usage, processing and transfer of these data for the purposes explained in the present policy. The Company takes all necessary (technical and so forth) measures to ensure the secure processing of the applicant’s personal data contained in the submitted CV and job application.
Access to the personal data contained in the CV and in the application form is granted only to the Company’s authorised personnel. With reference to the personal data provided by the applicant upon sending in or submitting a CV and an application form, they are processed with the purpose of entering into a contract of employment at the request of the applicant, checking his or her qualifications prior to signing a contract, using the minimum amount of processing to assess the CV and whether its content is compatible with the requirements of the position, as well as defending the Company’s interests.
The data contained in CVs sent or submitted by unsuccessful applicants will be destroyed/ deleted/ anonymised securely and in no more than six months after the position has been filled, unless the Company is entitled or required by law to retain them.
As data subjects you have the following rights deriving from GDPR directives and the applicable legislation. More specifically, you have:
Ø The right to access your Personal Data, the purpose of the processing, the relevant personal data categories, the recipients or categories of recipients of these data, as well as the time frame for their storage.
Ø The right to correct inaccurate Personal Data and to fill in incomplete information.
Ø The right to erase any Personal Data relating to you.
Ø The right to restrict the processing of your Personal Data.
Ø The right to lodge a complaint with the competent supervisory authority in relation to the protection of your Personal Data, namely the Hellenic Data Protection Authority (for further information please visit the website of the DPA www.dpa.gr).
Ø The right to take legal action in case of a data breach affecting your Personal Data.
Ø The right to withdraw your consent regarding the processing of your Personal Data (without retrospective effect).
In other words, you have the right to receive free information regarding the stored Personal Data which concern you upon request, to raise objections to the processing of your Personal Data for future use, as well as to withdraw your consent. Moreover, you have the right to correct the data in question, to restrict their processing and transfer, to erase them and to lodge a complaint with a supervisory authority.
In order to exercise your rights you can send us a relevant request either via mail (Christou Lada 5-7, postcode: 10561) or via email (GROUP1SEC@GMAIL.COM) titled “The exercise of the right to access/ correction/ erasure/ restriction/ objection/ withdrawal of consent” and containing a description of your request. We will examine it and reply as soon as possible.
The Company has the right to refuse your request wholly or partly if this refusal is imposed by applicable laws or if it is necessary in order to establish, exercise or defend the Company’s legal rights.
The Data Protection Officer appointed by the Company is Triantafyllia Kiourktsidou who can be reached by email at firstname.lastname@example.org
If you have any questions or recommendations, you can send them to the address mentioned below. Developments in the field of Personal Data Protection necessitate amendments to our regulations regarding the protection of these data. The Company reserves the right to effectuate any appropriate amendments to the regulations in question at any given time. Contact address: Christou Lada 5-7, Athens, postcode: 10561